Club Constitution

Club Constitution

NAME 

1 The Club shall be called Na Seamróga C.L.G. and in English as Shamrocks GAA hereinafter called “The Club.” 

OBJECTS  

2 The Objects of the Club shall be the promotion of the aims of the G.A.A., as outlined in  the Official Guide.  

3 The Membership, Income and Property of the Club shall be dedicated to and applied  solely towards the promotion of these objects. 

COLOURS 

4 The colours of the Club shall be green and white colours. 

MEMBERSHIP 

5 There shall be four types of Membership of the Club:  

5.1 FULL MEMBERSHIP may be granted to persons Over 18 years (i.e. shall have  celebrated their 18th birthday prior to January 1st of the Membership Year) who  subscribe to and undertake to further the aims and objectives of the Club and the  G.A.A.  

5.2 YOUTH MEMBERSHIP may be granted to persons Under 18 and Over 9 years (i.e.  shall celebrate their 18th birthday on January 1st of the Membership Year or on a later  date and shall have celebrated their 9th birthday prior to January 1st of the  Membership Year) who subscribe to and undertake to further the aims and objectives  of the Club and the G.A.A. (Notes - Child Membership of the Association is for  children Under 9 years (i.e. shall celebrate their 9th birthday on January 1st of the  Membership Year or on a later date) On expiration of a Child Membership of the  Association, a person may apply for Youth Membership of the Association only  through a Club for which he/she is eligible to play.)  

5.3 HONORARY MEMBERSHIP may be granted to persons Over 18 years, as defined  above, who have rendered exceptional service to the Club or the games or activities of  the G.A.A. An Honorary Member shall have the rights of a Full Member, but shall be  exempt from paying the Club’s Annual Membership Fee.  

5.4 SOCIAL MEMBERSHIP may be granted to persons Over 18 years, as defined above,  who subscribe to and undertake to further the aims and objectives of the Club and the  G.A.A., but who do not seek full voting rights and rights to take part in the  administrative affairs of the Club or the G.A.A.
6 Full Members (including Honorary Members) and Youth Members of the Club will also  become Members of the G.A.A.  

7 Once granted, Full Membership of the Club and the G.A.A. shall continue for life, and  Youth Membership shall continue to the end of the year in which the Members  celebrates his/her eighteenth birthday, at which time his/her next membership payment  will automatically be as a Full Member, unless in either case the member has been  expelled or his/her resignation in writing has been accepted, in accordance with this  Constitution and Rules or the Official Guide.  

8 The rights of any member of the Club shall be conditional upon the member complying  with the provisions of this Constitution and Rules and the Official Guide, including  payment of any annual membership fee and levies. 

9 Such rights may be withheld, restricted or suspended in accordance with this  Constitution and Rules and the Official Guide.  

10 Any person seeking admission as a Member of any Class of Membership, other than  Honorary, shall complete and sign a prescribed Application Form, which must be  returned to the Secretary together with the prescribed fee. Alternatively, a prescribed  electronic Application Form may be completed and submitted to the Club, complete with  accompanying electronic payment of the prescribed fee. 

11 An Application for Full or Social Membership must be on the prescribed form signed by  the Applicant and proposed by one Full Member and seconded by another Full Member  who are not suspended or disqualified under this Constitution and Rules or the Official  Guide.  

12 An Application for Youth Membership must be on the Prescribed Form signed by the  Applicant and one of his/her parents or Guardians, as well as being proposed by one Full  Member and seconded by another Full Member, who are not suspended or disqualified  under this Constitution and Rules or the Official Guide. Alternatively, a prescribed  electronic Application Form may be completed by one of the Applicant’s parents or  Guardians and submitted to the Club, complete with accompanying electronic payment  for the prescribed fee.  

13 The name and address of a person proposed as a Full Member, together with the names  of those proposing and seconding him/her, shall be circulated to Club Members at least  one week before election. An interval of not less than two weeks shall elapse between  nomination and election of such Members.  

13.1 Persons shall not be admitted to any of the privileges of Membership until after their  election by the procedures stated in this Rule.  

14 If and when the Application for Membership has been accepted by the Executive Committee, the new Member’s particulars shall be submitted by the Club Registrar to the  Central Council, by the process of Electronic Registration, for Registration and  allocation of a personal membership number.  

14.1 The Executive Committee shall have the power to investigate any matter, and to  expel, suspend, warn, fine or disqualify Members from Club activities for breach of this Constitution and Rules or the Official Guide or for conduct considered to have  discredited or harmed the Club or the G.A.A. 

14.2 Such persons, if Full Members (including Honorary Members) or Youth Members,  shall have the right to appeal to the Hearings Committee of the County Committee of  the G.A.A., within seven days of being notified of such decision.  

14.3 Unless the offence is brought to the notice of the County Committee of the G.A.A. by  the Club, and that body, having considered the merits of the case and having regard to  the rights of the player or member, confirms the penalty imposed, the member  continues to be a legal member of the Association and is suspended from Club  activities only. 

SUBSCRIPTIONS 

15 The Annual Subscription to be paid by members of the Club shall be determined by the  Executive Committee and ratified at the Annual General Meeting. 

16 The determined Annual Subscription shall be payable on election and thereafter  annually, in advance of the date and in the manner decided by the Executive Committee.  The date set shall be a date prior to March 31st1each year. 

17 The Executive Committee may from time to time prescribe the payment of an Entrance  Fee by new or lapsed members in addition to the Annual Subscription above. 

EXECUTIVE COMMITTEE 

18 The business and affairs of the Club shall be under the management of an Executive  Committee, and it shall be the controlling body of the Club. 

19 The Executive Committee shall be comprised of the Chairperson, Vice-Chairperson,  Treasurer, Secretary, Assistant Secretary, Registrar, Officer for Irish Language and  Culture, Public Relations Officer, Children’s Officer, Coaching Officer, one Players’  Representative, and at least five but not more than ten other Full Members. 

20 Nominations to serve on the Executive Committee shall be by any two Full Members (which may include the nominee) whose membership fees are paid up to date in  accordance and who are not suspended or disqualified under this Constitution and Rules  or the Official Guide. 

21 The Executive Committee shall be elected by the Full Members present, entitled to vote  and voting at the Annual General Meeting. Exceptions: The Children’s Officer,  Coaching Officer and the Officer for Irish Language and Culture and the Players’  Representative, who shall have participated as a player with the club within the previous  48 weeks, shall be appointed at the Annual General Meeting on the recommendation of  the outgoing Executive Committee prior to a date appointed by the Executive  

1 As per the GAA Official Guide and Rules

Committee. In default of such a selection, the Executive Committee shall select the  Players’ Representative for recommendation to the Annual General Meeting.  

22 Only Full Members, whose Membership Fees are paid up to date and who are not  suspended or disqualified under this Constitution or Rules or the Official Guide, shall be  eligible for election to the Executive Committee. 

23 The outgoing Executive Committee shall conduct the Annual General Meeting.  

24 The Executive Committee shall hold office until the conclusion of the following Annual  General Meeting. 

25 The Executive Committee shall meet at least once each quarter, and four members  present shall constitute a quorum at a meeting of the Executive Committee. 

26 The Chairperson, when present, shall preside over all meetings of the Executive  Committee; in his absence, the Vice-Chairperson shall preside.  

27 If both the Chairperson and the Vice-Chairperson are absent, the Committee shall elect a  member present to preside at the Meeting. 

28 The Secretary shall record the Minutes of each Meeting.  

29 The Minutes shall specify the date of the Meeting, those present, and a brief account of  the Meeting, and shall be read to the next Meeting.  

30 Such Minutes, if agreed as being accurate or having been appropriately amended, shall  be signed by the Chairperson and Secretary, having been first proposed, seconded and  adopted. 

31 The Executive Committee shall have the sole right to appoint Sub-Committees, as  required.  

32 The Executive Committee shall define the duties of such Sub-Committees, and retain  control in all matters and activities which it considers of importance to the general  welfare of the Club, including the disposal of any funds in the hands of such Sub Committees.  

33 The Executive Committee shall have power to nominate the Chairperson of such Sub  Committees.  

34 The Chairperson, Vice-Chairperson, Secretary and Treasurer of the Executive  Committee shall be ex- officio members of all Sub-Committees.  

35 The Executive Committee shall have power from time to time to make, alter and repeal  all such Regulations as they deem necessary, expedient or convenient for the proper  conduct and management of the Club, and in particular, but not exclusively, they may by such Regulations set out: 

a) The terms and conditions upon which guests, children of members of the Club  and visitors shall be permitted to use the premises and property of the Club;

b) The times of opening and closing the Grounds and Premises of the Club, or any  part thereof; 

c) The conduct of members of the Club in relation to one another;  

d) The setting aside of the whole or any part or parts of the Club’s premises for any  particular time or times, or for any particular purpose or purposes;

e) The imposition of fines for the breach of any of the Club Rules or Regulations. 

f) The approval of motions which shall be forwarded to the Annual County  Convention.  

g) And generally all such matters as are commonly the subject matter of the Club  Rules. 

36 The Executive Committee shall adopt such means as they deem sufficient, to bring to the  notice of members of the Club all such Regulations and all alterations and repeals.  

37 All such Regulations so long as they shall be in force, shall be binding upon all members  of the Club, provided nevertheless that no Regulations shall be inconsistent with or shall  affect or repeal anything contained in this Constitution and Rules or the Official Guide,  and that any Regulations may be set aside by a special resolution of a General Meeting  of the Club. 

38 Each Full Member shall have the right to be heard by the Executive Committee upon any  complaint or representation sent by him, in writing, to the Secretary.  

39 A Special meeting of the Executive Committee may be called:  

a) by the Secretary or  b) by the Secretary, for a date not more than seven days from the date of the receipt by  him/her of a requisition duly signed by four members of the Executive Committee.  c) Such requisition shall set out the purpose for which the special meeting is required.  

40 Any Member of the Executive Committee who shall have absented him/her-self from  three consecutive meetings, without reasonable explanation, shall be deemed to have  resigned from the Executive Committee.  

41 Should any Member of the Executive Committee resign, be deemed to have resigned, or  his/her position otherwise lapse, the remaining members of the Executive Committee  shall, at their discretion, have the power to fill the vacancy, by co-opting a replacement  from the body of the Full Membership. 

42 The service of any Member so co-opted on to the Executive Committee shall not be  reckoned in calculating the seniority of such Member, if subsequently elected to serve on  the Executive Committee. 

43 The Executive Committee shall hold office for a period of one year or until the following  Annual General Meeting, whichever is sooner. A member of the Executive Committee  shall hold office for no longer than three consecutive years and will be replaced in  his/her specific role on the Executive Committee at a General Meeting by a new member  on completion, or sooner, of the maximum term of office noted.

44 No fully paid-up member of the club should be excluded from holding office (i.e. being  an officer of the Club) by reason of involvement in another organisation or group within  the 3 parishes.  

GENERAL MEETINGS 

45 The Club shall in each year hold a general meeting as its Annual General Meeting, in  addition to any other General Meetings in that year, and shall specify the meeting as such  in the notice calling it. 

46 All General Meetings, other than Annual General Meetings, shall be called Special  General Meetings. 

47 A report on the Club’s Annual General Meeting should be submitted by the Club  Secretary to the County Secretary as soon as practical after the conclusion of the Annual  General Meeting. 

48 An Annual General Meeting shall be held at such time as shall be decided upon by the  Executive Committee, but insofar as is practical shall be held not later than the end of  November each year, without the prior approval of the County Committee.  

49 The following business shall be transacted at the Annual General Meeting: 

a) Adoption of Standing Orders2 

b) Minutes of previous Annual General Meeting.  

c) Annual Chairman’s address. 

d) Annual Report submitted by the Club Secretary. 

e) Financial Statement submitted by Club Treasurer including, if applicable, including  the Report of the Accountant(s) or Auditor(s). 

f) Election of Officers and Members of the Executive Committee. 

g) Notice of Motion. 

h) Other Business*.

Note: "Other Business*" does not include the appointment of Managers/Coaches/Selectors of  teams which is the business of the Executive Committee of the Club. 

50 The Annual General meeting of the Club shall be called in the following manner: 50.1 The Executive Committee shall decide upon a date, time and place for the meeting,  allowing adequate time to meet the time limits set out hereunder.  

50.2 Once the date of the Annual General Meeting has been fixed, the Secretary shall give at  least twenty-eight days notice in writing to the members of such date, at the same time  inviting nominations for election to the Executive Committee for the following year  and motions for consideration at the Annual General meeting, also specifying that such  nominations and motions shall be received by him by a date not less than twenty one  days prior to the date fixed for the meeting.  

2Standing Order : an instruction or prescribed procedure in force permanently or until changed or cancelled.

50.3 The Secretary shall then, on or after the date specified for return to him of such  Nominations and Motions, but so as to give the members ten days clear notice before  the meeting, circulate to the members the following documentation:  

a) Copy of the Agenda for the meeting.  

b) Copy of the Annual Report of the Secretary.  

c) Copy of the Financial Statements, including the Report of the Accountant(s) or  Auditor(s), if applicable. 

d) Details of the Nominations for election to the Executive Committee.  e) Copies of any motions for consideration at the meeting. 

51 In the event of the number of Nominees for any particular Executive Committee position  being equal to or less than the number of positions to be filled, such Nominees shall be  declared elected, and any positions left unfilled, due to the lack of Nominees or  Nominees withdrawing, shall be filled by the new Executive Committee, as soon as  practical after the Annual General Meeting. 

52 A Special General Meeting may be called by the Executive Committee at any time,  provided ten days clear notice, in writing, shall be given to the members, specifying the  purpose of such Special General Meeting. 

53 The Executive Committee shall call a Special General Meeting for a date not more than  twenty eight days from the receipt by the Executive Committee of a requisition, in  writing, signed by twelve members of the Club, and ten clear days notice, in writing,  shall be given to the Members.  

53.1 Such Requisitions by members of the Club shall set out the purpose for which the  Special General Meeting is required, and shall be lodged with the Secretary.  53.2 If the Special General Meeting is not called for a date within the twenty eight days stipulated, then the Requisitioners may themselves convene a Special General Meeting,  if necessary using newspaper advertisements to notify the members of such meeting. 

54 No other business, outside that specified in the Notice, shall be transacted at a Special General Meeting.

55 No business shall be transacted at any General Meeting unless a quorum of members is  present at the time when the meeting proceeds to business. Save as herein otherwise  provided, fifteen per cent of Full Members eligible to vote shall be a quorum at a General  Meeting, subject to a minimum of 15 members being present.  

56 If within half an hour after the time appointed for a General Meeting, a quorum of  members is not present, the meeting if convened on the requisition of members shall be  dissolved; in any other case it shall stand adjourned and be rearranged at a date and time to be decided by the Executive Committee, provided the reconvened meeting takes place  within 14 days of the original meeting, and if at the reconvened meeting a quorum of  members is not present within half an hour after the time appointed for the meeting, the  members then present shall be a quorum. 

57 The Chairperson, and failing him/her the Vice-Chairperson, shall preside as Chairperson  at every General Meeting of the Club.

58 If there is no such Chairperson, or if at any meeting he/she is not present within thirty  minutes after the time appointed for the holding of the meeting, the members then  present shall choose someone of their number who is a member of the Executive  Committee to be Chairperson of the meeting, and if there shall be no Member of the  Executive Committee present, then the members shall elect any one of their number to be  Chairperson of the Meeting.  

59 The Chairperson may, with the consent of the meeting, adjourn the meeting from time to  time and from place to place, but no business shall be transacted at any reconvened  meeting other than the business left unfinished at the meeting from which the  adjournment took place. 

60 Failure to comply strictly with the time limits set out in this Constitution and Rules or the  non receipt of Notice of a Meeting by any persons entitled to receive notice shall not  invalidate the proceedings at that meeting, but shall entitle the majority of members  present to seek and be granted an adjournment of the meeting to such date by which they  would be given an adequate time to be furnished with and consider the contents of any  relevant documentation.

VOTING 

61 Only Full Members, whose membership fees are paid up to date, and who are not  suspended or disqualified under this Constitution and Rules or the Official Guide, shall  be eligible to vote at a General Meeting. 

62 A Chairperson of a General Meeting, Executive Committee meeting or any Sub Committee meeting shall, in the event of a tie, whether on a show of hands or on a ballot,  have a casting vote in addition to his/her vote as a member, irrespective of whether or not  he/she had originally voted on the issue, other than for the election to any position, when  the outcome in the event of a tie shall be decided by lot3. 

63 At any General Meeting a resolution put to the vote of the meeting shall be decided on a  show of hands, unless, before or on the declaration of the result of the show of hands, a  ballot is demanded: (a) by the Chairperson (b) by at least five members present and  entitled to vote. 

64 Unless a ballot is so demanded, a declaration by the Chairperson that a resolution has on  the show of hands been carried, or carried unanimously, or by a particular majority, or  lost, shall be final, and an entry to that effect in the book containing the minutes of  proceedings of the Club shall be conclusive evidence of the fact, without proof of the  number or proportion of the votes in favour of or against such resolution. 

65 If a ballot is so demanded, the same shall be taken in such manner as the Chairperson  directs, and the result of the ballot shall be deemed to be the decision of the meeting at  which the ballot was demanded.  

3“By lot” : relevant tied member names put in a hat and the winner is the name of the person drawn first from  the hat.

66 A Secret Ballot shall be carried out to decide the result of any contest for any elective  position. 

ASSETS AND TRUSTEES 

67 All property owned by a Club is held upon Trust for the benefit of the Club concerned.  The Trust is subject to and governed by the provisions of the Official Guide and the  Code on Trusts of Association Property, both as amended from time to time. All such  property shall be vested in the Corporate Trustee and/or a number of full members as  Trustees.  

68 The Club shall have power to acquire, hold and develop, lease, mortgage, charge,  exchange or sell Real and Personal Property, and to borrow or raise money in promotion  of the objects of the Club, subject to the overall authority of the Central Council of the  G.A.A.. 

69 The Real4 Property shall not be leased, mortgaged, charged, exchanged, sold, conveyed,  transferred or otherwise dealt with without the consent in writing of the Central Council  of the G.A.A., or as may be set out in any separate Declaration of Trust. 

70 (A)The Personal5 Property owned or held by the Club shall be vested in the  Chairperson, Treasurer and Secretary who shall hold it in Trust for the Club. 

(B) The Real Property owned by a Club, shall be vested in the following: (i) Five Trustees, three of whom shall be appointed for and on behalf of the Club, one of  whom shall be appointed for and on behalf of the relevant County Committee, and one of  whom shall be appointed for and on behalf of the relevant Provincial Council; or (ii) Four Trustees, three of whom shall be appointed for and on behalf of a Club and the  Corporate Trustee shall be appointed for and on behalf of the relevant County Committee  and Provincial Council; or 

(iii) One Trustee being the Corporate Trustee. For Real Property situated in England and  Wales the only available option is (ii).  

71 The Executive Committee may determine whether the Corporate Trustee or other  persons shall be appointed as Trustees for and on behalf of the Club for the purposes of  the GAA Official Guide Rule 5.3(B)(b)(1)(i) or (ii) and who those persons shall be.  

72 By way of acceptance of their appointment and as and when required by Central Council,  the Trustees of the Real Property shall execute a Declaration of Trust, as approved by  Central Council, and which shall contain the provisions for appointment, removal and  replacement of Trustees as well as regulating the conduct of the Trustees in performing  their duties and exercising their powers under the trust. The terms of the Declaration of  Trust approved by Central Council may be amended or replaced by Central Council  from time to time. 

4 Real property refers to land and buildings etc i.e. items that are fixed to land. 

5 Personal property refers to moveable property, as distinct from real property.

73 Where the trustee is an individual, a Trustee shall hold office until his/her retirement or  death unless replaced in accordance with the provisions of Rule 5.3, Official Guide and  the Code on Association Property.  

74 The Trustees of the Real Property, having first obtained the consent of the Central  Council of the G.A.A. where necessary, shall exercise their powers and perform their  duties as directed by the Club and in accordance with the Rules in Chapter 5 of the  Official Guide and the Code on Association Property.  

75 A Directive of the Club shall be given by a resolution of the full members of the Club,  passed by a majority of the members present, entitled to vote and voting at a duly  convened General Meeting and when so passed shall be binding upon all members of the  Club.  

76 A Certificate signed by the Secretary shall, in favour of any person relying on same, be  conclusive evidence that a Directive, complying in all respect with the provisions of this  Rule, was duly given to the Trustees.  

77 The Trustees of the Personal Property shall invest and use such property in accordance  with the Directives of the Executive Committee, of which an entry in the Minute book  shall be conclusive evidence. 

78 The Club shall indemnify and save harmless its Trustees in respect of any loss or  expenses bona fide incurred by them in or about the execution of their powers and duties.

BOOKS AND ACCOUNTS 

79 The Executive Committee shall open a Bank Account or Accounts with an approved  Bank on behalf of the Club, and all cheques drawn on the said account shall be signed by  the Treasurer and countersigned by one of either the Chairperson or Secretary. 

80 All electronic fund transfers from the Club bank account shall be authorised by the Club  Treasurer and approved in the online bank account by one of either the Club Secretary or  Chairman. 

81 The Executive Committee shall cause proper Books of Account to be kept in respect of:  a) All sums of money received and expended by the Club, and the matters in respect  of which such receipts and expenditures take place; and 

b) All Sales and Purchases of goods by the Club; and  

c) The Assets and Liabilities of the Club. 

82 The Books of Account shall be kept at such place or places as the Executive Committee  shall think fit, and shall at all reasonable times be open to the inspection of the members  of the Executive Committee.  

83 The Executive Committee shall from time to time determine whether and to what extent  and at what times and places, and under what conditions and regulations, the Accounts and Books of the Club, or any of them shall be open to the inspection of Full Members of  the Club not being an Executive Committee member, and no member (not being an  Executive Committee Member) shall have any right of inspection of any Account or  Book or Document of the Club except as authorised by the Executive Committee.

84 An independent suitably qualified Person or Persons shall be appointed as Accountant(s)  or as Auditor(s) to report on the Accounts/Financial Statements of the Club, if deemed  appropriate and proportional by the Executive Committee, for presentation at the Annual  General Meeting. If deemed appropriate by the Executive Committee of the Club the  Accounts/Financial Statements shall be audited. A copy of the Accounts/Financial  Statements, as adopted and approved, shall be submitted to the County Committee within four weeks of the date of the Annual General Meeting.  

85 The Books and Accounts of the Club shall be presented to such Accountant(s) or  Auditor(s) by the Committee in sufficient time to enable the Report of such  Accountant(s) or Auditor(s) to be available and considered at the Annual General  Meeting of the Club. 

86 The Financial Statements shall be approved by the Executive Committee, and signed by  two of three Officers – Chairperson, Secretary, Treasurer – on behalf of the Executive  Committee.  

87 The Executive Committee shall cause to be prepared and laid before the Annual General  Meeting an Account of Income and Expenditure and a Balance Sheet made up to a date  not more than six months before such meeting.  

88 The Balance Sheet and Accounts of the Club shall be made available to the Revenue  Commissioners, on request.  

89 All Books of Account, including all documents, vouchers, statements and notes, as well  as all minute books, notes of meetings, original and copy correspondence and all such  documents are the property of the Club, and no person shall have any personal title to or  interest in such documents to the exclusion of the Club.  

90 The end of the Club Financial year shall be October 31st.  

INCOME AND PROPERTY 

91 No portion of the Income and Property of the Club shall be paid or transferred directly or  indirectly by way of profit, dividend, bonus or otherwise howsoever to the Members of  the Club.  

92 No Officer shall be appointed to any Office within the Club paid by salary or fees, or  receive any remuneration or other benefit in money or money’s worth from the Club in  respect of such Office, provided however nothing shall prevent any payment in good  faith by the Club of:

a) reasonable and proper remuneration to any Member or Officer of the Club for any  services rendered to the Club (other than as an Officer);  

b) reasonable and proper remuneration to any company of which a Member or Officer of  the Club is a director or shareholder, for any services rendered to the Club; c) interest at a rate not exceeding 5% per annum on money lent by Officers or other  Members of the Club to the Club;  

d) reasonable and proper rent for premises demised and let by Officers or other  Members of the Club (including any Officer) to the Club; 

e) reasonable and proper out of pocket expenses incurred by any Officer in connection  with their attendance to any matter affecting the Club;  

f) fees, remuneration or other benefit in money or money’s worth to any Company of  which an Officer may be a member, holding not more than one hundredth part of the  issued capital of such Company.  

WINDING UP  

93 A resolution to Wind Up a Club shall be passed only at a General Meeting, specially  summoned for the purpose of such resolution, if supported by not less than three-fourths  of those present, entitled to vote and voting. 

94 Any decision to Wind Up a Club shall be subject to the approval of the County  Committee.  

95 If upon such Winding Up, there remains, after the satisfaction of all its debts and  liabilities, any property whatever, the same shall not be paid or distributed amongst the  members, but the Trustees shall continue to hold same in trust for the appropriate County  Committee of the G.A.A., to be used or disposed of as such County Committee shall  direct, but shall in no instance pay or distribute such property amongst Officers,  Members or Employees of the Club. 

ALTERATIONS OF RULES 

96 Additions to and Amendments of this Constitution and Rules may be made at an Annual  General Meeting or at a Special General Meeting called for that purpose, providing that  the Resolution proposing same is carried by a vote of three-fifths of the members  present, entitled to vote and voting, that same do not conflict with the Official Guide, and  that approval is given by the County Management Committee for the change(s).  

97 Members wishing to propose Additions to or Amendments of this Constitution and Rules  must send notice of the proposed Additions or Amendments in writing to the Secretary  not later than fourteen days before the Annual General Meeting, or Special General  Meeting.  

98 Where appropriate, no Addition or Amendments shall be made to or in the provisions of  the Main Object(s), Income and Property and the Winding-Up Clauses in this  Constitution and Rules for the time being in force, unless the same shall have been  previously approved, in writing, by the Revenue Commissioners.

COMPLIANCE WITH PROVISIONS OF OFFICIAL GUIDE  

99 This Constitution and Rules shall be read in conjunction with and subject to the Official  Guide.  

INTERPRETATION OF CLUB CONSTITUTION AND RULES  

100 The Executive Committee shall be the sole authority for the Interpretation of this Club  Constitution and Rules (with the exception of Rules 14.1, 14.2 and 14.3) and of any bye laws and regulations made herein; and the decision of the Executive Committee upon  any question of interpretation, or upon any matter affecting the Club and not provided  for, shall be final and binding on the members, subject to appeal to the Hearings  Committee of the County Committee in accordance with the provisions of Rule 14.2, and shall not under any circumstances be subject to appeal to any Court of Law.

CODE OF CONDUCT 

101 The Code of Conduct6of Cumann Lúthchleas Gael, as amended from time to time, sets  out the basic principles that establish standards of behaviour for all who attend GAA  events or participate in the GAA, including but not limited to:  

g) Officers 

h) Members 

i) Players 

j) Parents/Guardians 

k) Mentors 

l) Supporters 

m) Match officials 

n) Teams and Units (Collectively “the GAA Participants”) 

This Code of Conduct is binding on all GAA Participants and participation and/or  attendance at GAA related events is subject to compliance with the Code of Conduct. 

GAA Participants are required to report any suspected breaches of the Code of Conduct to  the Club’s Executive Committee for consideration. 

102 The Club have zero tolerance for the practice of pouring alcohol into cups or trophies for  celebration purposes, or otherwise, regardless of age. The Club firmly commits to  upholding this rule.

6 https://www.gaa.ie/api/pdfs/image/upload/ectlzpvl71cp2lpjd7my.pdf

CHILD SAFEGUARDING 

103 The basic aim of the Gaelic Games Association include fostering and developing Gaelic  Games and Irish cultural activities among young people and children. These games and  related activities are organised and promoted by dedicated volunteers at the Club, who  are committed to the safeguarding of children as we seek to create a safe environment for  young people in which to grow and develop. 

104 The Club have a Child Safeguarding Statement in place, which is updated regularly, and  which details the following: 

a) Confirmation that a Risk Assessment has been completed by the Club, which assesses  the potential for harm to children when they are participating in our games and  attending our Club activities. 

b) A Code of Behaviour (Underage) is in place which includes amongst other items :  Recruitment policy for those working with children, Child Safeguarding training  requirements, Anti-Bullying statement and a Social Media policy. 

c) Guidance for dealing and reporting allegations or concerns of abuse by volunteers. d) The named appointed Designated Liaison person at the Club. 

e) The named appointed Children’s Officer at the Club.

GENERAL  

105 A Notice may be given by the Club to any Member either personally or by sending it by  post or electronically to him/her at the last known address.  

106 Where a Notice is sent by post, service of this Notice shall be deemed to be effected by  properly addressing, prepaying and posting a letter containing the Notice, and shall be  deemed to have been effected at the time which the letter would be delivered in the  ordinary course of post.  

107 The failure to give notice of any meeting or the non-receipt of notice of a meeting by any  person entitled to receive notice shall not invalidate the proceedings at that meeting. 

This Constitution and Rules shall be taken as an amendment of and in substitution for  any existing Constitution and Rules of Shamrocks G.A.A. Club as of the 12th day of  January 2024.

CRUINNIÚ BLIANTÚIL  

(Annual General Meeting)

AGM - Standing Orders 

• The Proposer of a motion may speak for five minutes only.  

• A member speaking on a motion, or an amendment, shall speak for three minutes only.  

• The proposer of a motion, or an amendment may speak a second time before a vote is taken. No other member may speak a second time to any motion or amendment.  

• The Chairman shall, at any time that he/she considers a matter to have been sufficiently discussed, call on a proposer to reply, after which a vote is taken.  

• A Member may with consent of the Chairman, move” that the question be now put” after which, when the proposer has spoken, a vote must be taken.  

• Where the AGM considers it appropriate, a vote may be taken by secret ballot.  

• A speaker to the Chairperson Address/Secretary’s Report or to any other general discussion shall not exceed three minutes on one topic. 

• Any motion seeking additions or amendments to the Constitution or Rules must have a majority three-fifths of those present, entitled to vote and voting. 

• Standing Orders shall not be suspended for the purpose of considering any matter not on the Agenda except by the consent of a majority equal to three-fifths of those present, entitled to vote and voting. 

• The Chairman may change the order of items on the agenda with the support of a simple majority of those present, entitled to vote and voting.

Appendix 1 – Understanding between Shamrocks GAA club and  KGK Community Development CLG (‘KGK CLG’) 

1. Term 

This understanding will be reviewed by both parties on a yearly basis. 

2. JFK Field - Annual payment 

In exchange for the KGK CLG carrying out the maintenance work, including but not limited  to the items listed in the below table, and paying in full the related costs, Shamrocks GAA  will pay a fixed annual fee of €2,500 to the KGK CLG.

3. Astroturf in KGK Community Park - Annual payment 

The Shamrocks will pay a fixed fee of €500 for the unlimited use of the astroturf at KGK  Community Park. 

4. Usage of JFK Field & Astroturf 

The usage of JFK Field and the KGK Community Park Astroturf by the Shamrocks GAA teams are subject to any booking system in force at the time.  

Consideration will be given to the original founding groups of the KGK CLG in 2023, which  includes both Shamrocks GAA Men and Ladies teams and local groups, in respect of block  (or multiple) bookings made under any such booking system. 

5. Other terms 

A payment of €3,000 will be paid by Shamrocks GAA to the KGK CLG in respect of usage  of JFK Field and the Astroturf at JFK Community Park for calendar year 2025. Payments will  be annual thereafter. 

Any decision to potentially pay additional monies to the KGK CLG shall be made unilaterally  by the Shamrocks GAA Executive Committee, and be subsequently approved at a Shamrocks  GAA A.G.M.